SPONSOR LOGISTICS

MANDATORY SPONSOR MEETING

THURSDAY, JUNE 5TH @ 1:00PM

MEETING RECORDING

ALL SPONSORS MUST HAVE 1 REPRESENTATIVE ON THE ZOOM CALL. 

Please email ksomday@diningout.com if you have questions or scheduling conflicts. 

During this call you will:

  • Receive detailed load in/load out instructions

  • Go through partnership and judging information

  • Confirm all logistical and power needs

  • Ask any questions you have prior to the big event!

 

Location: Westminster City Park

Address: 10455 N Sheridan Blvd, Westminster, CO 80020

Directions to site
From Downtown Denver - Take I25 North and exit to US36 West towards Boulder. Take the Sheridan exit and head north to W 105th Ave. Take a left on 105th and follow signs to Top Taco parking.

Public Transportation - Take the RTD Flatiron Flyer to the US36 - Church Ranch Station.  Top Taco is a 1.5 mile walk from the station.

Ride share (Lyft/Uber) drop off is also available near the main entrance.

Vendor/Staff Parking & Entrance

Vendor/Staff parking is available in the lots directly next to the venue. The pink lot will be monitored and you will need a parking pass starting at 4pm on Thursday (6/12). Please ask you staff to carpool as space will be limited and arrive before 5pm to avoid a fee.

Each vendor will receive 1 parking pass for the Vendor Lot. All additional cars will need to park in the Guest lots.

Vendor/Staff Entrance is located at the north end of the field. Staff must have a wristband to enter and will not be permitted through the main gates.

LOAD IN/LOAD OUT

All sponsors will load in on WEDNESDAY, JUNE 11th between 10am-5pm (large trucks and trailers will be sent a designated load in time). Please arrive during this time slot to ensure we have staff to assist you.

Enter from W 105th Ave and take a right on N Sheridan Blvd. Follow that street all the way down the hill to the lower parking lots where the DiningOut staff will meet you with your restaurant packet and direct you to the load in loop.

DO NOT leave your vehicle unattended, unload and move your car to a parking spot in the lot.

We will have golf carts on site, but please bring carts, wagons and dolly’s for load in/load out.

PLEASE NOTE, YOU WILL NOT BE ALLOWED TO DRIVE ONTO THE FIELD UNLESS SPECIFIED BY EVENT STAFF.

Load In / Load Out

  • ALL SPONSORS MUST LOAD IN ON Wednesday, June 11th between 10am-5pm.

    Upon arrival, please check in at the location listed above to pick up your vendor packet. A festival representative will direct you to your space. Please bring your own dolly to unload cars and take equipment to your booth. We will have volunteers and staff on site to help with carts if needed.

    Top Taco gates open at 6pm on Thursday, June 12th. ALL BOOTHS MUST BE SET UP AND READY TO GO BY 4:30PM. LOAD IN WILL CLOSE AT 3PM FOR ANY LAST MINUTE ITEMS.

    The venue will be secure overnight, but please be sure you do not leave personal items on Wednesday or Thursday evening. DiningOut Events is not responsible for any items left unattended at your booth prior, during, or after the festival.

  • Load out will take place after the event and can continue on Friday morning, June 13th between 9am-12pm.

    If you are planning on picking up items Friday morning, please clean and pack up your space on Thursday evening before leaving. You are responsible for disposing of any trash and picking up all items from your booth.

    Any items left in your space after 12pm Friday (trash or otherwise) will be discarded and you will be charged a cleaning fee.

    Please let your staff know so that they can plan accordingly. Our staff will be working hard to break down the festival, so please help us make the load out process as easy as possible!

Equipment

* If you are bringing a TRUCK or TRAILER you MUST bring plywood or decking to go under your vehicle. *

  • What WE provide:

    • Two Tables (front with linen + back as a prep area)

    • Standard Sponsor Banner (unless you have a branded tent)

    • Optional tent rentals (prices based on size)

    • Ice (located in large bonners throughout the venue)

    Please leave your tables and linen at your space for event staff to collect at the end of the evening.

    • 1,500 Samples

    • 5 staff (MAX) to distribute samples & interact with attendees

    • Fun booth decor

    • Compostable sample cups (9oz or smaller)

    • Gloves, hand washing station (if creating a cocktail, handling ice, or fruit)

    • EXTENSION CORDS

  • IF YOU ARE MAKING A COCKTAIL AT YOUR BOOTH (WHICH MEANS HANDLING ICE AND/OR CUTTING FRUIT), YOU MUST PROVIDE:

    • 5 gallon cambro

    • Catch bucket for under the cambro for gray water

    • Floating Thermometer to make sure water is at 110 degrees

    • Plastic Gloves

    We will have heating coils available to bring your water to the correct temperature.

    The Health Department will be inspecting all booths and will not allow your to serve without all above items. Please let us know if you have questions prior to festival week.