SPONSOR LOGISTICS

MANDATORY SPONSOR MEETING

THURSDAY, May 8th @ 1:00PM CST

MEETING RECORDING

ALL SPONSORS MUST HAVE 1 REPRESENTATIVE ON THE ZOOM CALL. 

Please email ksomday@diningout.com if you have questions or scheduling conflicts. 

During this call you will:

  • Receive detailed load in/load out instructions

  • Receive blind judging information (for cocktail competition)

  • Confirm power and equipment needs

  • Ask any questions you have prior to the big event!

Location: Levy Event Plaza

Address: 501 E Las Colinas Blvd, Irving, TX 75039

 

Vendor/Staff Entrance & Parking

Vendor/Staff Entrance is located on on the west side of the venue near the Waterway parking structure (red star). Please be sure you have all staff wearing wristbands on site during the day of the event. At 4pm there will be a security sweep and anyone without a wristband will have to leave site.

Paid vendor parking is available in the surrounding lots for a fee. We recommend using the lot at 600 Las Colinas Blvd. Enter through El Lago entrance gate on the west side. CC payments only, no cash accepted. We recommend carpooling and using rideshare when possible

LOAD IN/LOAD OUT

LOAD IN LOCATION: WEST SIDE OF LEVY EVENT PLAZA

All sponsors will load in on Wednesday , May 14th between 9am-5pm. Please arrive during this time slot to ensure we have staff to assist you and prevent traffic jams.

Turn into the load in at Levy Event Plaza from Las Colinas Blvd. You will see a check In tent where DiningOut staff will meet you with your restaurant packet and direct you to your space.

DO NOT leave your vehicle unattended in the loading area. Unload and move your car off site.

You will be able to drive in to Load In, but please bring carts and dolly’s for load out, as we will not be able to allow cars in until all guests have left the event site and your space is completely packed up.

Load In / Load Out

  • ALL SPONSORS MUST LOAD IN ON WEDNESDAY, May 14th between 9am-5pm.

    Upon arrival, please check in with festival staff to pick up your festival packet and we will direct you to your space.

    We will have staff ready to help you load in when you arrive.

    Rare gates open at 5:30pm on Thursday, May 15th. ALL BOOTHS MUST BE SET UP AND READY TO GO BY 4:00PM.

    The venue will be under security surveillance overnight, but please be sure you do not leave any alcohol or personal items on Wednesday or Thursday evening. DiningOut Events is not responsible for any items left unattended at your booth prior, during, or after the festival.

  • Load out will take place after the event and can continue on Friday morning, May 16th. All spaces must be cleared by 12pm on May 16th.

    If you are planning on picking up items Friday morning, please clean and pack up your space on Thursday evening before leaving. You are responsible for disposing of any trash and picking up all items from your booth.

    Any items left in your space after 12pm Friday (trash or otherwise) will be discarded and you will be charged a cleaning fee.

    Please let your staff know so that they can plan accordingly. Our staff will be working hard to break down the festival, so please help us make the load out process as easy as possible!

Equipment

    • Two tables (8ft & 6ft) + 1 linen upon request

    • Standard Festival Banner (unless you are bringing a branded tent)

    • Ice

    Please leave your tables and linen at your space for event staff to collect at the end of the evening.

    • 1200 Samples

    • 5 staff to distribute samples & interact with attendees

    • Fun booth decor

    • Compostable sample cups (9oz or smaller)

    • Gloves, hand washing station (if creating a cocktail, handling ice, or fruit)

    • EXTENSION CORDS

  • IF YOU ARE MAKING A COCKTAIL AT YOUR BOOTH (WHICH MEANS HANDLING ICE AND/OR CUTTING FRUIT), YOU MUST PROVIDE:

    • 5 gallon cambro

    • Catch bucket for under the cambro for gray water

    • Heating Coils and a Floating Thermometer to make sure water is at 110 degrees

    • Plastic Gloves

    The Health Department will be inspecting all booths and will not allow your to serve without all above items. Please let us know if you have questions prior to festival week.